Asbestos Surveying Part 4: Survey Reports - What Exactly Should Be In It?
What is a Survey Report
What is in a Survey Report
1. Executive Summary – briefly describes the scope, type and extent of the survey and it should summarise the most important information - such as locations with identified or presumed ACM’s; areas not accessed; ACM’s with high material assessment scores; notes and actions (and priorities)
2. Introduction – this should explain the scope of the work and the purpose, aims and objectives of the survey. It should also contain a description of the nature and age of the building(s)/structures being surveyed, as well as the construction type.
3. General Site & Survey Information – this should cover the following:
- Name and address of the organization undertaking survey
- Name of the surveyor(s)
- Name and address of person who commissioned the survey
- Name and address of the premise(s) surveyed
- Date of the Survey & Date of the Issuance of Report
- Description of areas included in the survey
- Description of areas excluded in the survey
- Survey Method used
- Type of Survey undertaken (management or refurbishment/demolition) and if more than one type of survey used where it applies within premise
- Any variations or deviations from the method
- Agreed exclusions and inaccessible areas (with reasons) which should be specific to the survey
4. Survey Results – The results should be summarized in a table format (commonly known as anInspection Register)and as a set of marked up plans/diagrams showing the location of the ACM’s and presumed ACM’s. The summary table should contain the following information:
- Location of the ACM’s (e.g. building identifier, floor number or level, room identifier, and position)
- Extent of the ACM’s (area, length, thickness and volume – as appropriate)
- Product Type
- Level of Identification of the ACM (presumed, strongly presumed or identified)
- Asbestos Type in the ACM (e.g. Chrysotile, Amosite, Crocidolite)
- Accessibility of the ACM
- Amount of Damage or Deterioration
- Surface Treatment (if any)
- Material Assessment Score or Category (High, Medium, Low, Very Low)
- Any Actions required from the material assessment
5. Conclusion and Actions – The conclusion section should summarise the rooms where asbestos is present and the products/items which contain asbestos. It should be an ‘easy guide’ for the customer. It should also contain a list of any actions identified in the material assessment (or priority assessment if included) and indicate their urgency, e.g. immediate, middle/long term.
6. Bulk Sample Analysis Results – The survey report should include a certificate of Analysis (undertaken by UKAS accredited laboratory) showing results for all samples taken. This data can be listed in an appendix with the following information:
- Name and address of the laboratory carrying out the bulk identification
- Reference to the method used
- Laboratory’s current UKAS accreditation of bulk asbestos analysis/sampling and accreditation number
- Table summarizing the results of the bulk analysis, including asbestos found or not found and types identified, by sample identifier.
- Dates the samples were received
- Dates the bulk analysis were carried out and reported by laboratory
- Name and signatures of the analyst and any countersigning person
7. Photographs & Diagrams – Photographs & Diagrams can be very informative to the customer and should be included in the report. Photographs can show the material sampled, its condition and location and its surrounding environment. Diagrams can show building plans in relation to key information: sample location points, sample cross-referencing points, areas outside scope of works and areas non-accessible – to name but a few.